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Great Back to School Resources For Kids & Families

Kathie Phillips Leave a comment

Back-to-school season is one of my favorite times of the ministry year. I love shopping the sales (my children are grown but I shop sales for ministry-related items) and the start of a new school year brings a reset of schedules and rhythms.

This season is a very good time to provide practical resources for our families as they settle back into post-summer rhythms. I love the process of looking at resources and deciding which ones we’ll provide to our families is one I enjoy.

Children in our area of the country are returning to school as early as next week, so I thought I’d share what we’re providing to our kids and families. These items will be provided in person (on our Back-to School Sunday) and digitally (with links to purchase or download) through our September family newsletter. (I have linked ones that are available. Email me if you’d like me to send one that’s no longer available.)

Preschool Family Resources

  • “Creating a New Back to School Rhythm – Preschool” handout (this is an old resource from Parent Cue – it is no longer in print but one that I really like)
  • Lunch box notes that I found online (we’ve done a mix of scripture-based as well as just-for-fun ones)

Elementary Family Resources

  • “Creating a New Back to School Rhythm – Elementary” handout (this is an old resource from Parent Cue – it is no longer in print but one that I really like)
  • “Bullying Conversation Guide for Parents” from Parent Cue (no longer in print)
  • “Anxiety Conversation Guide” from Parent Cue (no longer in print)
  • Back-to-School Scripture Fighting Cards from LifeWay

Additional Family Resources

For Kindergarteners – 3rd Graders

For 4th & 5th Graders

In previous years, we’ve provided backpack tags, journals, leftover widgets from our curriculum provider, and other small toys. Every year looks different, but the goal is to provide quality, Christ-centered resources for parents and some sort of scripture-based items for the kids.

What items are you providing for your kids and families? I’m always on the hunt for great resources, so share them with me!

How We Prepare for Promotion Sunday

Kathie Phillips Leave a comment

Last week, I shared what I’m working on this month. (If you missed it, you can read that post here.) Our team is in the final stretch of preparation for our upcoming Promotion Sunday, which is taking place on Sunday, September 13th. At that time, our kids will move up to their new rooms/grades. There’s a lot that happens behind-the-scenes to get us ready for a seamless transition. Here’s what we take care of:

Parent Communication

Since we don’t promote until the first Sunday after Labor Day, we inform families of our Promotion Sunday date via our website and our monthly family newsletter about six weeks out. As the date gets closer, we’ll increase communication through our social media platforms, our website, email newsletter, and direct email.

Curriculum & Supplies

I am wrapping up September curriculum edits (I’m a little behind!) so that copies can be made, activity pages cut out, and supplies gathered and ordered (if needed). We also tackle tidying, taking inventory of, and restocking our resource closets (we have several) and classroom carts. (This includes tasks such as tossing dried out markers and glue sticks, broken crayons, sharpening pencils, updating bulletin boards, and cleaning whiteboards.)

Admin Tasks

Our Operations Coordinator is the glue to our ministry and takes care of much of the behind-the-scenes prep work. She handles things such as making sure background checks are up-to-date, processing new volunteer applications, updating our website and newsletter, printing new room signage, promoting the kids in our church database, printing off classroom rosters, updating check-in iPads, restocking check-in label printers, printing volunteer nametags, and updating & printing our volunteer handbook. And after a busy summer season, our guest family bags will be restocked in our Guest Services area.

Physical Spaces

This year, we’ve chosen a hot-air balloon Promotion Sunday theme, so on the actual day, our space will have coordinating decorations, including a photo wall area. Stay tuned for pictures!

Our classrooms and hallways take a beating during the year, so our facilities team waxes floors, replaces light bulbs, makes needed repairs, and touches up paint. This year, we’ll also need a banner and window coverings hung up as well as have our audio-visual equipment inspected. One thing I’m very excited to do is shop for new furniture. Last year, we purchased new gliders for our nursery (our nursery team requested them and was THRILLED to get new ones). This year, we’ll be purchasing new seating for our preteen ministry space. Since their room is a shared multi-purpose space, it’ll be key to purchase seating that is not only functional but durable.

Volunteer Care & Support

Like in previous years, we are welcoming a few new faces to our team, so we’ll provide an orientation for them. Our returning team members will receive a few refreshers, too, because we’re making some curriculum and format adjustments this year. Our volunteer hospitality room will be restocked with their favorite snacks, coffee pods, and bottled beverages for our beverage center.

FREE DOWNLOAD – “Supply/Resource Closet Must-Haves”

I always find preparation for Promotion Sunday is easier with checklists that can be updated and printed each year. One of the checklists I use includes a supply/resource closet inventory sheet. If you’d find that helpful, you can download mine here. It’s definitely not an exhaustive list, but it’ll help you make sure essentials are covered.

Be sure you’re following my Facebook Group. There I share #mondayinspiration and Friday Favorites weekly. This Friday, I’ll share an Amazon link to some of my favorite supply/resource closet items!

Praying for a great year for all of my ministry friends! Let me know in the comments how your ministry prepares for Promotion Sunday.

What I’m Working On This Month (August 2026)

Kathie Phillips Leave a comment

Happy August! August is usually a busy month for me, and this time around is no different. Here’s what I’m currently working on:

Promotion Sunday

In early September, we promote our kids to the next class based on age or grade, so we’re busy preparing for that. Stay tuned for an upcoming post with a more detailed look at how we prepare.

Building a Key Leadership Team

One of the key missing pieces of our children’s ministry is a team of leaders who can step into the next level of leadership. I’ve decided to call these folks “Team Champions”. I’ll share more details in a future post, but my goal is to have each of our ministry areas represented with the intent of strengthening our ministry overall and better serving our volunteers and families. Very excited about this and who I’m inviting to serve in this way!

Summer Volunteer Schedules

During the months of July and August, we invite parents and other members of our congregation to serve with us while our school year leaders take some much-needed time off. This year’s call-to-action has yielded a great response (honestly the best I’ve seen in years), with most of our serving opportunities being covered. However, we have a few opportunities left, so I’m working to secure coverage for our remaining needs.

Next Gen Team Meeting Schedule

Our Next Gen staff team will resume our monthly meetings in a few weeks, so I’ll be working on outlining our meeting content for the next few months.

Blog Refresh & Content For the Next Three Months

Speaking of content…After several years away from this platform, I am eager to jump back in and have mapped out my blog content for the next three months. Now comes creating that content so that I stay ahead of the game. I am also playing with a few layouts to give the blog a fresh look. Stay tuned!

A Few Loose Ends

As summer winds down, I have a few loose ends to tie up – things such as providing our VBS debrief/evaluation notes and budget analysis to the planning team, submitting work orders for a few needed projects for our kids’ area, finishing September curriculum edits, preparing back-to-school family resources, and tidying our resource closets (we have several). I’ll be sharing a resource closet must-have list as a free download very soon, so stay tuned for that as well.

Lots of things keeping me busy! Now it’s your turn. What are you working on this month? Any specific content you’d like to see me cover?

Mighty KidMin! A FREE Children’s Ministry Conference for Small Churches is TOMORROW!

Kathie Phillips

Attention small church kidmin leaders: The Mighty KidMin Conference is tomorrow! If you haven’t gotten your FREE ticket yet, this is your last chance to jump in and make sure you don’t miss any of the presentations! 

This totally free event features 28 amazing small church experts ready to help you turn your small church children’s ministry into a big difference maker!

You’ll hear from some amazing experts like 

  • Speaker & Author Melissa J. MacDonald
  • Family Therapist Monica Barnes
  • Diversity Expert Pastor Sunny Brown
  • Entrepreneur Kari Bartkus
  • Author & Speaker Dr. Rick Chromey
  • Owners of We Rock the Spectrum Kids Gym Trey & Nikki Wooton
  • Founder of smallchurchkidmin.com BIll Gunter
  • Behavior Specialist Holly Sharpe
  • and the list goes on and on …

And the best part? Every speaker is a lover of small church children’s ministry with small church strategies to share!

I’ll be there, too! I’m sharing must-have safety measures that will put families and volunteers at ease.

Each presentation is happening live during the free conference, but you can also get lifetime access with presentation recordings & tons of bonuses! (But grab it soon for the best deal! The price goes up at midnight tonight!)

If you have any questions about the conference, comment below or shoot me an email. I’d love to help!

Get your free ticket to Mighty KidMin before we kick off with a pre-conference call tonight! 

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