September 2014 - Page 2 of 2

Kickoff Sunday

09/12/201409/12/2014 Kathie Phillips 4 Comments

This past Sunday, we launched our new ministry year. Children were moved up to their new classrooms, new leaders made their way to their classrooms and an air of excitement was in the air.

We made a few adjustments to our programming and ministry spaces this year. These changes were made based on feedback from leaders and parents as well as logistical needs.

Nursery (Birth – 23 months): We were extremely blessed to have our 4 nursery classrooms repainted over the summer. We chose softer, child-friendly colors that refreshed our space and make it feel more cozy. We’ll add some wall decor and other decorative elements in the coming weeks, but it’s amazing what a coat (or three) of paint can do to a room! We’ll also have our nursery hallway painted in the coming weeks.

Preschool (Age 2 – Kindergarten): This summer, we consolidated our preschool classrooms from 4 classes to 2. This was not only done because of summer attendance but because I also think that summer is a great time to experiment and change things up. During the school year, we had a 2’s class, a 3’s class, a Pre-K/4’s class, and a K/5’s class. In June (and continuing through August), we kept our 2’s class but provided a mixed-age class for 3’s – 5’s. This format change was well-received from both leaders AND parents, so we wanted to give it a try for this school year.

We decided upon separate classes for 2’s and 3’s and a mixed-age class for 4’s & 5’s. So far, feedback has remained positive and the new format has allowed us to bring in additional student leaders to take more responsibility as worship, games and small group leaders.

Elementary (Grades 1-3): Changes made in this area were more logistical. We wanted to be more intentional about encouraging relationship-building between students and leaders & students to each other. Instead of setting up activity stations around the room (our 1st-3rd Graders meet in a large room that has dividers we pull after our large group time), we now have students go directly to their small group after they are checked in. Our leaders will now prepare arrival & session starter activities for their group to encourage friendships within the group. Each small group area is marked with a posted sign that will help children easily find their group.

We were also extremely blessed to have more college students join this age group this year. Their passion and energy will bring a new level of excitement to our elementary area!

Making Kickoff Sunday Fun!

With all of these changes in place, we also wanted to be more intentional about welcoming families, thanking volunteers for serving and thanking children for coming.

Welcoming Families

Four dozen (that’s right, 48!) balloons were placed strategically throughout the church (upstairs and on the lower level where our classrooms are) to say “Welcome!” These balloons made our morning look like one, big party! And because children were moving to new classrooms, we asked a few moms to come in to greet families and help direct them to their new classrooms.

Thanking Volunteers

It has been a desire of mine to have a cozy space of their own to gather and grab refreshments on Sunday mornings. My Associate Director has done a fabulous job of making sure we have treats each week but this past Sunday we opened up The Hammock. Since 3 of our ministry areas have a backyard/nature related name, The Hammock is a good fit to describe our volunteer space. My supervisor and our summer intern did a nice job making my vision come to life. During the week, we’ll have our kidmin staff meetings in this space. Check it out for yourself:

The Hammock - our new volunteer lounge — The Hammock – our new volunteer lounge

Water & handouts for volunteers to pick up

Thanking Volunteers

Our summer intern, Erin, had a great idea – let’s give our volunteers a small gift on Kickoff Sunday. I loved it! In yesterday’s post, I talked about our theme for the year, and Erin put together a lovely gift that tied in to it.

I'll never look at M & M's the same! — I’ll never look at M & M’s the same!

Thanking Children for Coming

We also thought that it would be a nice touch to give children a small gift for coming on Kickoff Sunday. Erin put together small gift bags that were distributed to children ages 2 – Grade 5. We will keep leftovers and give them out to children who are visiting us for the first time. Such a cute idea!

Children's gift bag — Children’s gift bag

Children's gift bag tag — Children’s gift bag card

Keep the conversation going! Leave a comment below, telling me how you celebrated Kickoff Sunday in your kidmin.

Infinitely More

09/11/201409/11/2014 Kathie Phillips 1 Comment

Yesterday, I shared details about the Children’s Ministry Tailgate party we threw for our volunteers. (If you missed it, you can catch that post here.)

At the event, I shared a bit of what God had laid on my heart months before. You see, for the past two years, I have asked God for a word, one word, that would be our theme or focus for the upcoming year. Last year, the word was “new”.

This past May, God laid a verse on my heart and one word kept jumping out at me each time I read the verse. The word? More. Here’s the verse:

Here is a portion of what I shared with our volunteers that evening:

This spring, I asked God to give me a word – a literal word – that will serve as the them for the upcoming ministry year.

This year, I clearly heard Him say “MORE“. (Refer back to Ephesians 3:20)

I wonder what this will look like this ministry year. What will God do if we ask Him to help us be…

more intentional as we partner with families…

more intentional as we build relationships with the children we lead…

more connected to those we serve with…

more committed to lead and serve with excellence?

Something I’ve quoted regularly in the last few months is, “With God, all things are possible.” I truly believe that.

I am trusting God to do exactly what His Word says – to accomplish INFINITELY MORE than we would ever dare to ask or hope. Will you trust Him to do the same? Are you up for the challenge?

What about you? How would your ministry be different if you believed God can accomplish infinitely more than you could ever dare to ask or hope? Keep the conversation going by leaving a comment below!

Volunteer Training Idea: Tailgate Party!

09/10/201409/10/2014 Kathie Phillips 2 Comments

We’re almost half way through September and it has been a very busy time for us! I’m sure you can relate. The month of August found us finishing out the summer and prepping for fall – updating our volunteer handbooks, recruiting leaders and planning for our volunteer training.

At the beginning of August, we met as a staff team to brainstorm ideas for our volunteer training. First, I wanted us to call it something other than ‘training’. No one wants to come to a ‘training’. I wanted us to go with a themed ‘training’. After about 45 minutes of idea swapping/brainstorming, we landed on a tailgate theme. With that decision, we were off and running, gathering ideas (thank you Pinterest!), purchasing decorations, designing and sending invitations, reserving rooms, drawing diagrams of room set-ups, selecting a menu and all of the other important details that go into pulling off a themed party successfully.

Here’s a little peek into the planning & execution of our tailgate party:

Purpose: The purpose of the event was to serve as a re-purposed volunteer training that would be infused with food, fun, prizes, inspiration and information to get our volunteers ready and excited about the new ministry year.

Planning: The event was divided into 5 areas of planning:

Food
Decor
Games & Prizes
Inspiration
Information

Each area of planning was delegated to one of our children’s ministry staff members. Each person ‘owned’ their area, so it made implementing rather simple. Here are some specifics and photos from each area:

Food: We selected a tailgate-inspired menu of foot long sub sandwiches (including veggie ones for our vegan/healthy eating friends), potato chips, pretzels (I found football-shaped ones!), popcorn, cookies, lemonade, water, and fresh fruit (for a healthy dessert option).

Sandwiches - lots of sandwiches! — Sandwiches – lots of sandwiches!

Decor: We wanted the environment to be fun and festive, and I think we achieved that! We chose to go with a sports theme but we selected bright, vibrant colors to make the room come alive. The colors chosen are colors used throughout our ministry rooms.

Table centerpieces: sand buckets, pom poms, balls, and foam pennants with the names of each ministry area.

We didn't forget about the cars - it was a tailgate after all! — We didn’t forget about the cars – it was a tailgate after all! Here, volunteers picked up their raffle tickets before heading inside.

We had volunteers pick up and decorate their name tags here.

Games & Prizes: We set up a prize table in a corner of the room – we chose sports-themed prizes (general items as well as items from our local professional football and baseball teams) as well as boxed candies. We did raffles throughout the evening to give away all of the fun prizes.

Inspiration: In July, our church did a parenting series that focused on passing faith on to the next generation. During that series, our Family Ministry Pastor preached a sermon that talked a lot about mentoring and the long-term impact of passing faith on to the next generation. I thought that some of her points were appropriate for our event, so I invited her to come and share a few highlights from that sermon. It was a perfect tie in! The intention here was to inspire our volunteer and help them see our vision and the role they played to help us move toward that vision.

Information: Since our event was a training, we needed to make sure that our volunteers received the information that they needed to equip them for the upcoming year. We had some changes in safety policies and procedures and some tweaks in our curriculum, so we broke up into age-level groups for the last hour of our time together. We invited our key leaders (or Team Captains) to lead this portion of the evening. Each area of our ministry (Nursery – Infants; Nursery – Toddlers; Preschool; Younger Elementary; Preteens) went to different areas of the building and received information targeted to them. During this time, we wanted to focus on practical tips that they would find useful.

Our elementary, preteen and welcome center handbooks

Overall, I was very pleased with the evening and based on feedback from volunteers, they seemed to be as well. Here are a few of things they said:

“My congratulations to the detail oriented person(s) who planned and implemented the meeting / party last night. I used to work at a retirement community, and one of the things I did there was help plan themed parties. So, I noticed (and enjoyed) all of the details last night, from the centerpieces to the background music! 🙂 Oh, and thanks for the box of M&Ms, too. :)”

“This was awesome!”

“Please do something like this again!”

“Last night was fun, informative and inspiring.…….”

Training your volunteers is necessary but no one said that training has to be boring. Brainstorm ideas with your team and see what you can come up with – and then share them with me…I’m always looking for new ideas! 🙂

Keep the conversation going! What creative themes have you used to make volunteer training fun for your volunteers? Leave a comment below!