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13 Sanity Savers for VBS Directors

We are busy preparing for our church’s VBS (we call it Summer Bible Camp) next week.  Details – big and small – must be planned out, tweaked, and re-tweaked to welcome a few hundred campers and volunteers to our program each day.  If you are overseeing VBS, you know exactly what I mean!

This summer will mark my third year leading VBS at my church.  Each year has brought different joys, challenges and lessons.  I often give myself pep-talks throughout the weeks and days leading up to kick-off to encourage me when I start feeling overwhelmed.  Can you relate?

When it’s all said and done, I rely on tried and true strategies that keep me sane before, during, and after the madness – I mean planning. 🙂

BEFORE VBS

  • Work ahead.  VBS season falls during my busiest time of year (ministry-wise and personally) so working ahead on projects helps me not to cram at the last-minute.
  • Limit unnecessary meetings and appointments.  Doing this allows me to be available to meet with VBS leaders and help them brainstorm ideas, gather supplies, answer questions, etc.  If I’m diligent about working ahead, I can be available to them and give them my undivided attention.
  • Clearly label borrowed items.  That way, you can return things with ease once camp concludes.

DURING VBS

  • Eat breakfast every day.  Trust me, you’ll need the fuel to start each day off right.
  • Speaking of food, plan simple, easy-to-prepare meals.  I use my slow cooker almost every day during VBS because I’m too exhausted to cook.  I’ve also been known to keep the pizza delivery guy’s number on speed dial during VBS week!
  • Go to bed at a decent hour.  I don’t know about you, but I’m no good if I’m sleep deprived.  Close your computer, put the electronic devices away, turn off the TV and lights, and go to bed!

AFTER VBS

  • Accept offers of help in putting things away.  Many hands make light the load!
  • Take inventory of supplies for future reference.  Not only will this save you time down the road but it can also save you money.
  • Organize as you pack things away.  Clearly label supplies so they can be easily located for future use.
  • Celebrate the wins.  You and your team have worked incredibly hard to plan a wonderful week for the children and volunteers.  Take time to celebrate the stories you hear and the children who received Christ or took next steps in their faith journey.  Celebrate your volunteers, your planning team and all that God did during the week!
  • Debrief and evaluate with your team.  Talk about what worked well and what needs to be changed to make next year’s VBS even better.
  • Rest!  You deserve it for a job well done.

THROUGHOUT VBS

  • Power up with prayer.  As the days become busier and the details are far too many to count, spending time with the Lord in prayer helps you stay focused on what’s most important.  Encourage your team and volunteers to pray throughout also by providing a prayer list for them to pray through together.

Keep the conversation going!  What would you add to this list?  Share your ideas below!

KidMin Volunteer Appreciation Giveaway

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If you lead a kidmin, then you know that volunteers are the backbone and heartbeat of your ministry.  While we prepare behind the scenes, these faithful servants are on the front lines helping children know and love Jesus week in and week out.  Treasuring and appreciating these folks should always be a priority of ours.  My friends at What’s in the Bible? can help you do just that.

Thank your team courtesy of What’s in the Bible? by entering to win a free breakfast for your team.  Find out more details here.  Hurry – the deadline to enter is Sunday, April 12th!

In the meantime, if you’re looking for fun and inexpensive ideas to appreciate your volunteers, check these out:

15 Ways to Thank Your Children’s Ministry Volunteers

Year-Round Volunteer Appreciation Ideas

I’ve pinned 250+ ideas for volunteer appreciation on Pinterest.  Check it out: https://www.pinterest.com/kathierphillips/kidmin-volunteer-appreciation/

Share with our community! How have you appreciated your volunteers lately?

Ministry Basics: Creating Irresistible Environments Kids Will Love!

Today, I’m excited to share excerpts from a conversation I had recently with Ken Neff, Children’s Pastor at Christ Central in Lake City, Florida.  I ‘met’ Ken through a Facebook group for kidmin leaders.  He posted this picture of a set he designed for his kidmin and I wanted to talk to him and see why and how he does this.

Photo Credit: Ken Neff
Photo Credit: Ken Neff

 

Ken has been featured on churchstagedesignideas.com and is highly sought-after to help design sets for kidmin environments. What I found fascinating is that Ken has NO construction background.  Prior to becoming a Children’s Pastor, he was in retail for 12 1/2 years – where he picked up marketing and art skills – and was a deputy sheriff for 10 years.

Kathie Phillips (KP):  Why do you do what you do [take time to design and build sets]?

Ken Neff: (KN):  “To me, it’s more than stage design.  It’s the whole atmosphere.  Not only are kids visually stimulated, but there is usually something else going on.”  For example, Ken’s church ties music into the monthly theme.  When they did a baseball theme, “Take Me Out to the Ballgame” was played.  Costumes are also integrated along with the set design.  For the baseball theme, volunteers wore baseball uniforms and hats.  Ken also mentioned that prayer and God-given ideas inspire his creativity.

KP:  What set design ideas do you have for churches on a budget?

KN:  “I often hear, ‘I want to do something but I don’t have a budget for it.’  However, if you plan ahead, you can do something.  Planning ahead makes preparing a lot easier.  An added benefit of that is you can purchase items for a good price or get them donated for free.  You can’t do that if you wait until the last-minute.”  Ken’s ministry has a different teaching series each month but he plans out the year in advance.  In fact, he’s already working on ideas for 2016!

KP:  I’m curious about what curriculum you use that inspires these great sets.  Do you write your own curriculum?

KN:  “Yes.  We write it all.  It’s God-inspired but even if you use published curriculum, there’s no reason you can’t still build a stage and have props that engage the kids.”

KP:  Are you the only one constructing these fabulous sets?  Do you have any help?

KN:  “I am the primarily one responsible, but there’s a lady in our church who comes in about a week before I change the set to help paint things.  She’s an artist, so that’s helped a great deal.”  Ken mentioned that he has picked up artistic skills from this sweet lady.

KP:  Changing out your set every month must mean that you need a great deal of storage space.  What kind of storage do you have?

KN:  “We have a 30 x 50 ft storage space at our church.”  Ken also recycles and repurposes quite a bit, so this helps to keep clutter to a minimum.

KP:  What storage options would you suggest for those in portable churches?

KN:  “You have to get creative if you’re in a portable church, but it can be done.”  Some suggestions might include renting a storage space, storing items in someone’s garage, or asking your portable church location if you could store things there.

KP:  What advice would you give to churches who share space with another group or ministry?

KN:  “If you can make just three (3) props that go along with your theme, I would make them out of something like styrofoam.  That would help it to be lightweight and make transporting to a storage area manageable.  You could also get with other ministry leaders who share your space to see if they could incorporate the same theme so that props could be left up during the week.”  It should be noted that Ken’s ministry shares space with their church’s weekday preschool, run by his wife, Andrea.  That makes leaving his set in place a lot easier!

Quotables from our conversation:

“It’s a good feeling that we, the church, can have a huge impact on kids like Disney does and not have to spend millions of dollars to do it.”

“We need to make Jesus exciting!”

Here are a few other tips Ken suggested:

  • Build/group things in odd numbers.  It’s easier on the eyes.
  • Look for resources all around you.  Things like paint, wood pieces, and empty carpet tubes can be donated by people in your church.  You can also find inexpensive pieces from flea markets or second-hand stores.

Check out more of Ken’s work here.  If you’d like to contact Ken, you can email him at ken@christcentral.org.

Ken Neff headshotKen & Andrea Neff are the Families & Children’s Pastors at Christ Central located in Lake City,Florida. They minister on a weekly bases to 300 children. Through the creative anointing that God has placed on Ken’s life, he brings the Bible stories alive for the children by creating a monthly stage design that goes with the curriculum that he and Andrea and write. They believe in equipping other leaders and pastors to advance the Kingdom of God.

4 Fun Valentine’s Day Games Kids Will Love!

Newsflash: kids LOVE to play games!  The beauty of children’s games is that they don’t have to be fancy or complicated, just fun!

I’ve scoured Pinterest and found a few Valentine’s Day games that would be great to use in your ministry before service, between services or as an extra-time activity.  Of course, these games would also work for academic classrooms, homeschooling environments or Valentine’s parties.

Here are a few of my favorites:

From childrens-ministry-deals.com

Minute to Win It games are always a hit! The games are usually high energy (because you only have 60 seconds) and easy to prepare, as the supplies are usually ones you already have on hand.  What I love about these is that you can set up several different games in a large, open space and have the kids rotate through them.  And the good news is that these 10 games are absolutely FREE to download!  You can also find other minute to win it ideas here.

Valentine Games - Minute to Win It

From teachmama.com

This game is awesome for several reasons.  (1) It is very easy to set up.  You can use foam hearts (as mentioned in the post) or you can cut large hearts from cardstock or construction paper and laminate them for durability.  (2) You can adapt it for toddlers, preschoolers, or elementary-age children.

The hearts can include active movements (as mentioned in the post), reflective actions (i.e. “Name someone you could say, ‘God loves you and so do I?'”), Bible story/verse review questions, or icebreaker questions.  There are many options.

Valentine Game - Musical Hearts

From Seven Thirty Three

Who doesn’t love the classic game of Tic Tac Toe?  Playing it with x’s and o’s is good but playing with chocolate candies is even better!  If food allergies are a concern, you could also play with red and pink Starbursts© or Skittles©.

Valentine Game - Tic Tac Toe

From childrens-ministry-deals.com

Another classic game – BINGO!  Again, you can download the free game boards here or be creative and make your own and adapt them for preschoolers & non-readers or include Bible verse words, names of people God loves…the possibilities are endless.

Valentine Game - Bingo

 

For more fun ideas, be sure to check out my Valentine’s Pinterest Board!

What fun games do you have planned for Valentine’s Day?  Let me know by leaving a comment below or on our Facebook page!

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