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Category: Ministry Leadership

Covers topics such as leadership skills, sustainable leadership, women in leadership, leading teams, developing leaders, meetings

13 Sanity Savers for VBS Directors

Kathie Phillips

We are busy preparing for our church’s VBS (we call it Summer Bible Camp) next week.  Details – big and small – must be planned out, tweaked, and re-tweaked to welcome a few hundred campers and volunteers to our program each day.  If you are overseeing VBS, you know exactly what I mean!

This summer will mark my third year leading VBS at my church.  Each year has brought different joys, challenges and lessons.  I often give myself pep-talks throughout the weeks and days leading up to kick-off to encourage me when I start feeling overwhelmed.  Can you relate?

When it’s all said and done, I rely on tried and true strategies that keep me sane before, during, and after the madness – I mean planning. 🙂

BEFORE VBS

  • Work ahead.  VBS season falls during my busiest time of year (ministry-wise and personally) so working ahead on projects helps me not to cram at the last-minute.
  • Limit unnecessary meetings and appointments.  Doing this allows me to be available to meet with VBS leaders and help them brainstorm ideas, gather supplies, answer questions, etc.  If I’m diligent about working ahead, I can be available to them and give them my undivided attention.
  • Clearly label borrowed items.  That way, you can return things with ease once camp concludes.

DURING VBS

  • Eat breakfast every day.  Trust me, you’ll need the fuel to start each day off right.
  • Speaking of food, plan simple, easy-to-prepare meals.  I use my slow cooker almost every day during VBS because I’m too exhausted to cook.  I’ve also been known to keep the pizza delivery guy’s number on speed dial during VBS week!
  • Go to bed at a decent hour.  I don’t know about you, but I’m no good if I’m sleep deprived.  Close your computer, put the electronic devices away, turn off the TV and lights, and go to bed!

AFTER VBS

  • Accept offers of help in putting things away.  Many hands make light the load!
  • Take inventory of supplies for future reference.  Not only will this save you time down the road but it can also save you money.
  • Organize as you pack things away.  Clearly label supplies so they can be easily located for future use.
  • Celebrate the wins.  You and your team have worked incredibly hard to plan a wonderful week for the children and volunteers.  Take time to celebrate the stories you hear and the children who received Christ or took next steps in their faith journey.  Celebrate your volunteers, your planning team and all that God did during the week!
  • Debrief and evaluate with your team.  Talk about what worked well and what needs to be changed to make next year’s VBS even better.
  • Rest!  You deserve it for a job well done.

THROUGHOUT VBS

  • Power up with prayer.  As the days become busier and the details are far too many to count, spending time with the Lord in prayer helps you stay focused on what’s most important.  Encourage your team and volunteers to pray throughout also by providing a prayer list for them to pray through together.

Keep the conversation going!  What would you add to this list?  Share your ideas below!

{Throwback Thursday}: Encourage & Equip Families to Worship Together

Kathie Phillips 2 Comments
Photo Credit: Central Presbyterian Church
Photo Credit: Central Presbyterian Church

This month, our church has encouraged families with elementary, middle, and high school students to worship together in lieu of their regular Sunday morning programming.  It was an idea that surfaced at the end of last summer and again this past April at a staff meeting.  It wasn’t really a hard decision for us to make because of two observations: (1) last summer it was almost impossible to recruit volunteers to serve because of August travel schedules and (2) summer is a good time to try something different.  We had also been asked by several families to promote this type of initiative.

After a number of collaborative brainstorming sessions between Children’s Ministry, Student Ministry, Worship Arts, invested parents and Senior Leadership, we decided to go for it.  But we wanted to be strategic about our approach.

We wanted to give advance notice to our congregation, so we began announcing this change a few weeks out.  Our first announcement fell on our VBS Celebration Sunday (when there were many families – regular attenders and visitors – were in attendance.) Our Family Pastor even gave the children a bit of a teaser by announcing that a special ticket book might show up at their house. *See below for more info about this.

In addition, a number of promotional material was prepared.  We contracted a designer to create a Worship Together logo that was used on promotional material through the Sunday bulletin, our weekly e-newsletter, a letter that was mailed home to parents, our website and video.  Our promo videos included a rising 6th grader being ‘interviewed’ by one of our preachers; a skit by members of our Family Ministry team and one by me (gasp)!

We acknowledged that some parents & families might be a little apprehensive about worshiping with their younger elementary-aged children.  We wanted to ease their fears a bit and supplied a “Worship Together Resource” handout for parents to download from our website.  You can take a peek at that here. (I will also place a pdf copy under the “Parent Resources/Downloads” tab on this blog.)

Being very intentional about including children and students in the service is something we also desired.  This included a special blessing that parents could over children and students on Communion Sunday; creatively telling the Bible story through skits (involving children & students); and using examples that kids could relate to.  Our contracted designer also designed a pew card that explained the elements of the service and why we do them.

Supplying children’s worship bags was also a way for us to be intentional about including younger children in the service.  Each bag (a small, bright yellow plastic bag that I had on hand from a previous event) was filled with crayons, a pencil and that week’s specially designed children’s bulletin.  Our children’s bulletin was a one-page bi-fold which included a cover page; a place for older children to take notes (write down the scripture, who was preaching & what they learned); a place for children to circle corresponding pictures every time they sang a song, prayed, gave an offering, took Communion and read their Bible; and 2 activity pages (we varied the activities each week and chose crosswords, coloring pages, decoder puzzles, mazes, etc.)  Remembering that we were catering to children in grades 2-5, we wanted to offer a balance of activities to suit the wide age span.

Earlier I mentioned a special ticket book for families.  We mailed a ticket book to families with elementary-aged children so that the children could redeem tickets each week for a special small treat.  We chose some items that corresponded with the scripture text as well as general items like pencils and bookmarks.

I am hearing pretty good feedback from parents and other adults about how much they’ve enjoyed worshiping together and seeing the children in worship.  Our prayer is that Worship Together would become a regular practice among families at our church.

You may also be interested in reading:

Dear Parents of Young Children in Church by Sharon Harding

What about you?  Does your church encourage families to worship together?

Rest, Growth, Health: Essentials for Ministry Leaders

Kathie Phillips 1 Comment

 

Rest, Growth, Health

I love being by the water.  Being in such a tranquil place restores my soul like nothing else.  A few weeks ago, our entire church staff retreated to Pennsylvania together to worship, eat, play and reflect upon three specific themes: Rest, Growth, and Health.

In November, each staff member was provided a workbook that would help us reflect on these areas in our personal lives as well as our roles here at church.  Because our church leadership believes that a healthy staff is imperative to a healthy church culture and a healthy church is vital to our effectiveness in our Kingdom work, they provided questions for personal reflection in these five areas of health: Spiritual, Physical, Emotional, Financial, Vocational.

The exercises and questions were good for me to think through.  As I did my work, I realized two prevalent themes in three of the five areas of health.  The themes were distractions and excuses.  Although I knew I struggle with these areas, it wasn’t until I saw them written on paper several times that I realized they were a common thread running through many of my shortcomings, both personally and professionally.

Another ‘aha’ moment for me was when I asked the question: When do I feel most alive?  My answers:

  • Getting to dream
  • Working on bigger projects (as part of a team and individually)
  • Working on my own projects where I have creative control
  • Creating things

So, in thinking of terms of Rest, Growth, and Health, what does this look like in my life?

REST

I think I do a pretty good job of resting, especially after a busy season.  Sometimes what I struggle with is just resting…not entertaining myself or letting someone or something entertain me.  Sometimes I struggle with simply resting and resisting the urge to be doing something.

Rest for me looks different at different times.  Sometimes I rest alone, catching up on TV shows, reading a good book or magazine, praying and journaling, enjoying a latte from Starbucks, pinning to Pinterest, listening to music or a podcast.  Sometimes I rest with others, spending time with my family, having coffee or lunch with a friend, or shopping.  Sometimes I simply rest by sleeping.

Here are a few resources that speak to the need for rest:

Hidden in Plain Sight by Steve Adams

The Gift of Sabbath by Danielle Bell

GROWTH

In my opinion, we should never stop wanting to grow and expand our knowledge.  It doesn’t matter how old you are – keep growing and learning!

I consider myself a student of kidmin, leadership, and ministry.  I want to stay up-to-date on what’s happening in my field.  I want to lead well.  How do I do that?

  • I read books, magazines, blogs, articles…anything having to do with kidmin and leadership.
  • I connect with other leaders.  I love spending time with people who do what I do.  We have so much to learn from each other.
  • I attend workshops and conferences.  Again, I love connecting with like-minded people but I also need to learn new skills and techniques.
  • I take risks.  Yes, this is scary, but very necessary for growth.  God wants to enlarge your borders!

Here are a few resources that speak to the need for growth:

Great Leaders Grow by Ken Blanchard and Mark Miller

Evaluating Yourself for Growth as a Leader by Orange Leaders

10 Steps to Becoming a Better Children’s Ministry Leader in 2015 by Dale Hudson

HEALTH

An article in the Jan/Feb 2015 issue of Kidzmatter Magazine says, “‘Busy’ is the new ‘Fine’.”  I’m sure you’ve experience that when you ask someone how they’re doing.  The truth is that many of us are not fine.  Life is hard.  Many of us are depleted spiritually.  Many of us are not taking care of our bodies by getting enough rest, eating healthy, exercising and having regular doctor’s appointments.  Many of us deal with anxiety and depression.  Many of us are desperately trying to make ends meet each month.  Many of us are at the end of our ministry rope and are ready to throw in the towel.

Here are a few resources that speak to the need for health:

How Bill Hybels Stays Replenished by Carolyn Burge

Leading On Empty by Wayne Cordeiro

I’d encourage you to download this modified self-evaluation and spend some time honestly evaluating your life.

Join the conversation: What God is teaching you in the areas of Rest, Growth and Health?  Let me know by leaving a comment below.

Finding Joy in the Mundaneness of Ministry

Kathie Phillips

 

Over time, things can become very routine.  We wake up at the same time everyday, brush our teeth (and if you’re like me, you only buy one brand of toothpaste), drink coffee from the same cup, take the same route to work everyday…you get my drift. We don’t even have to think about it – we just do it, sometimes so well, we could do it with our eyes closed.

If you’re in any type of ministry, you very well know that certain aspects of your job can become routine after a while, too.  You know…doing the same things over and over because Sunday (or Wednesday or Friday) is always coming and there are things that need to be done so that ministry can happen.

Some of my responsibilities occur like clockwork.  Here is what is typically found on my to-do list every week:

Sunday:  Game time! All of my weekly prep pays off today!

Monday:  Edit curriculum for upcoming lessons; catch up on email from the weekend; follow-up with notes from Sunday; work on bigger-picture projects; writing

Tuesday:  Email lessons to leaders; handle email; staff prayer; Children’s Ministry staff meeting; return phone calls

Wednesday: Director-Level staff meeting; staff prayer; paperwork

Thursday: Final prep for Sunday; meetings with our family meeting team; staff prayer

Give or take other duties, depending on the time of year, these are almost always on my to-do list.  Do I love my job?  You bet! Can my job tasks become routine? You bet!

“Let every detail in your lives—words, actions, whatever—be done in the name of the Master, Jesus, thanking God the Father every step of the way.” (Colossians 3:17, The Message)

So how can we find joy in the mundaneness of ministry?

1. Recognize that joy is a choice.  Most of us don’t wake up joyful, especially if our day’s to-do list is long.  So you need to choose joy.  Choose to see each day (and its tasks) as a gift from God.  Choose to live joyfully in the calling God has placed on your life.

2. Realize that ministry means hard work.  Ministry doesn’t just happen.  It takes a process of steps to get from point A to point B.  That oftentimes means long hours preparing for ministry to happen and doing tasks that we might not like to do.

3. Shift your lens.  Think about all of the children and families who walk through the doors of your church each week.  Think about the opportunities you have to help them know, love and follow Jesus.

The work order you put in to have your facility cleaned helps families feel their child is in good, safe and sanitary hands.

The copies you make (or have made) will bring the day’s lesson into focus for many children.

The lessons you edit help ensure that the important things are taught.

The craft supplies you shop for and gather will help children will allow them a tangible reminder of God’s love for them.

The ideas you pin on Pinterest help you present God’s Word as creatively as you can so that each child learns in the ways that suit them best.

The time you spend designing a cool graphic for your communications will help draw families to information.

The emails and phone calls you made helps prepare your volunteers and lets them know you are there for them.

The meetings you attend remind you that as a team, you are all working together for the Kingdom of God.

The crumbs you sweep off of the floor reminded you that children love snack time!

The time you spend in prayer helps you remember the reason why you serve.  It’s about Him, not you.

Join the conversation: What helps you find joy in the mundaneness of ministry?

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